Workspace Geek Software
Workspace Geek has all the features you need to manage your coworking space. Our robust, trusted solution has been used for over 25 years.
Scheduler
Meeting room management for your coworking center is a breeze with Workspace Geek. Our scheduler is sophisticated and intuitive, and adding amenities by location and room is simple.
Members can quickly book meeting rooms in the portal, syncing in real time to our billing system.
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Add recurring meetings on behalf of your clients, or they can do it themselves through the member portal.
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Create and sell from an interactive map of your center and view the real-time status of each unit.
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Two-way sync your calendars with Google Calendar.
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Quick drag and drop actions make editing meetings a cinch.
eCommerce Platform
Sell your meeting room spaces, virtual plans and other custom offerings through our white labeled eCommerce platform.
Process payments online and update pricing seamlessly across all locations.
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Book It Now - Sell meeting rooms and day passes to walk-ins on your website. White-labeled to match seamlessly with your brand.
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Sign Up Now - Easy-to-use, efficient, and fully white-labeled platform to sell virtual office services from your website.
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Flexible Membership Offerings - Set optional add-ons, term-based pricing, and add promotions for your shared workspace.
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Manage Shipments - Take advantage of our low-cost merchant account with our national shipping partner and pass deals to your members.
Member Portal
Workspace Geek's intuitive white-labeled member portal helps your clients manage bookings, see account details and make payments with ease.
We work hard to give your clients an exceptional experience online.
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Manage memberships and add-ons
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Meeting rooms and private office bookings
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Setup automatic payments
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Invoice and payment history
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Ticket requests
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Community engagement
Kiosk
Kiosk is our proprietary self check-in app built for coworking and shared workspace operators. It streamlines arrivals, deliveries, and keeps accurate records—so your team can focus on members.
A welcoming, brandable tablet experience that guides visitors from “hello” to “you’re all set” in seconds.
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Check Ins -Members, guests, and meeting attendees can check in quickly and efficiently. Meeting attendees are notified of guests’ arrivals.
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Deliveries - Kiosk automatically notifies staff and members when packages have arrived.
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Welcome, Capture, Convert -Streamline arrivals, gather the right data, and turn interest into memberships.
Billing and Payments
Customize client and meeting room pricing, allot client allowances, enter incidentals, and bundle services into marketing plans with Workspace Geek.
Save time and maximize revenue with our streamlined billing system.
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Accounting - Our robust accounting system allows you to consolidate all your billing and A/R in one place.
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Integration - Workspace Geek integrates with QuickBooks, Stripe, and other accounting systems.
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Auto Pay - Coworking operators and members can enable auto-pay using our payment gateway to process payments safely.
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Easy Compare - Our Easy Compare feature lets you compare previous and current months’ bills to ensure you never miss a charge.
Business Development
Our CRM platform supports your sales process from first handshake to move-in day.
Built-in CRM that captures leads, qualifies opportunities, tracks tours, sends quotes, and kicks off onboarding—all in one system.
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Floor Plan - See a map of your center and the status of each unit. The map is always current as updates are automated by our system.
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Opportunities - Know where your opportunities and leads come from. Create and trace actions from these leads to ensure they don’t get lost.
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Electronic Proposals - Customized electronic proposals for e-signature and, upon completion, seamlessly convert prospects to members.
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Reminders - Get automated, daily reminders of needed follow-ups and set future reminders so leads are cultivated and converted.
Network & VoIP
Working with experienced shared workspace network and VoIP engineers, we have designed a robust, scalable platform that is easy to manage.
Network management services, fully integrated with member records and billing.
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VLANs & Wi-Fi - Private VLANs per suite or team, plus guest Wi-Fi, device whitelisting, and clean isolation—managed in one system.
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Internet bandwidth - Sell tiers, set per-member speed caps/boosts, view usage instantly, and have charges flow straight into billing.
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Phone and VoIP - Assign numbers/extensions, support desk phones and softphones, enable voicemail/forwarding—provision and bill in-platform.
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One source of truth - Network, voice, members, and billing stay in sync—less context-switching, fewer errors, faster admin.
And so much more
Workspace Geek helps you maintain and grow your shared workspaces with efficiency and ease. Beyond our traditional eCommerce, sales, billing and member management platforms, our software offers additional tools to get you up and on your way.
Coworking, Simplified.
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Dashboards galore - Customize appealing and useful dashboards for each team member with data including check-in stats, revenue trends, daily bookings and more.
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Staff checklists - Manage move ins, move outs and recurring to-dos with checklists tailored to each user type.
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Customized reporting - Customized reports including occupancy, revenue trends, renewal retention, accounting, activity and more. We’re continually integrating additional report types based on feedback from our customers.
